Slow, tagged and steady wins the race
Although it might seem a little tedious, take the time to add tags, properties and info about a file when you want to rush it out the door — it will save you an incredible amount of time when you’re looking to retrieve it later. And it can give you a much better idea about the relevance of a document, without leafing through its contents
How do you find and edit this info? — if you can’t do it within your creation app (usually listed under ‘Properties’) — then you can do it afterwards.
HOWTO: Ctrl-click on a file, and choose Properties on the context menu. The first tab contains General information about a file, its size, creation date, and so on.
General tab
The second, and more useful from a management perspective is the Summary tab.
Summary tab
Within the Summary tab you have access to the Title, Author, Subject, Category, Keywords and comments of a document.
In fact, you’ll usually find that a lot of this information is completed from within the application producer, such as Microsoft Offfice, OpenOffice, iTunes and Picasa.
Complete this info, and hey presto! — you’ve a much more complete document to file away, and something to easily come back to another day…
- Related Posts
- NeatReceipts tidies its name, and wants to tidy your desktop too!
Cnet news is reporting that NeatReceipts has decided that using the word receipts in their company name was a little too restrictive, and that from now,... - Jumping from paper to bits and bytes
How can you tell when you've really made the jump from "hold-in-your-hands-paper" to "batteries-not-included-digital" – for me it came in a few phases. Phase 1... - The Xerox Travel Scanner 100 is cool
One thing I've never liked about scanners is their size -- they aren't exactly portable in the laptop sense of the word. But that looks...
If you enjoyed this post, please consider to leave a comment or subscribe to the feed and get future articles delivered to your feed reader.
[...] at Digital Documents I mentioned the importance of tagging and how it can really improve your workflow. I illustrated [...]